Verification is where many owners get stuck. The good news: the paperwork is usually documents you already have. Here are the five most common items U.S. businesses use. Requirements vary by situation, so treat this as a general checklist.
1. Proof of business address
A recent utility bill, lease agreement, or similar document showing your business name and physical address. This confirms you actually operate where you say you do.
2. Business license or permit
Your local or state business license, health permit (common for restaurants), or operating permit. It shows your business is legally allowed to operate.
3. Business registration
Documents showing your business is registered — for example, articles of incorporation, an LLC formation document, or a DBA ("doing business as") certificate.
4. Tax documentation
Depending on your situation, an EIN confirmation letter or relevant state tax registration can help confirm your business identity.
5. Proof of connection to the business
Sometimes you'll need to show you're authorized to manage the business — such as a document tying your name to the company, or being listed as an owner or manager.
Tips for a smooth verification
- Make sure the business name and address match exactly across every document.
- Use recent documents — old bills are often rejected.
- Scan clearly; blurry or cropped images cause delays.
- Keep digital copies organized and ready.
The bottom line
Verification is mostly about consistency and clean copies. Get the documents lined up correctly and the process is far smoother. Prefer not to deal with it? We prepare everything for you and guide you through submission.
This article is general information, not legal or tax advice. Requirements depend on your specific business and jurisdiction.